Bradgate Drama Society : Jobs and Responsibilities
Here is a list of the jobs which are to be allocated when a Play or other production is cast. The
responsibilities associated with each role are listed. One person can take on two or more roles, and the person
allocated to each role can delegate some or all of the job provided they still
recognise that they retain responsibility.
In the text below, the male gender is used for convenience, but should be understod to encompass both genders.
The Director is responsible for:-
The Director is responsible for all artistic aspects of the Production. He will ensure that a room is booked for each rehearsal.
At the audition he will be responsible for collecting contact details for all
applicants (whether successful or not), and passing them on to the Secretary.
After the final rehearsal he will pass responsibility for the Production to the Stage Manager.
- Selecting the Play
- Organising auditions
- Casting the play
- Ensuring that all the other roles are filled.
The Producer is responsible for all technical aspects of the Production. This will include properties.
The Producer will ensure that the Safety Procedure is followed.
He will liaise
with the Director over set design, and will be responsible for set construction and painting.
The Stage Manager is responsible for the actual Production. During rehearsals, he will liase
with the Director to understand the requirements for movement
around the stage (and backstage), and identify the requirements for lighting and sound cues.
He will install CCTV sound and light so that the performance can be monitored backstage.
During the performance he will ensure that:
- Prompt, and lighting/sound are ready before the performance begins
- A Safety announcement is made at the beginning of each performance.
The safety announcement should point out the location of the three emergency exits (the main door,
one at the back of the Hall and one through the small hall)
- House lights are lowered and raised at appropriate times
- Opening and closing of stage curtains
- Keeping backstage noise levels down
- Responsible for any sound effects not being played through the sound system
- Setting the stage scenery, and moving the scenery between scenes if necessary
- ensuring all actors are ready for their entrances
- ensuring that the backstage is not congested
The CCTV camera should be mounted above the doors to the small hall. The dark monitor works with this (switch to "AV"); the white monitor appears not to work with the camera. When first switched on, the camera will be in "demo mode" which, while usable, is irritating. To remove demo mode:
- switch on camera
- look through lens: switch on "menu" (small red button on front of camera)
- rotate knurled knob to select "demo"
- push knurled knob to remove "demo" mode
The Business Manager is responsible for:
This will include designing a poster (the same
design will normally be used on the front of the Programme), ensuring the poster is placed on Village
Hall notice Boards and in commercial outlets in Newtown Linford, Groby, Markfield, Anstey and Woodhouse Eaves.
Publicity should be provided to the editor of the Newtown Linford Village Magazine
(press date is normally 15th of each month: editor is Carole Heubeck), and to the
Bradgate/Vine (press date is normally 7th of each month, Editor is Ed Killick).The Bradgate is distributed
around the local villages, and is published bimonthly in July, September, November, January, March and
May. The Vine has a wider distribution and is published in alternate months to the Bradgate.
Information should be provided to local residential old people's homes (LIST REQUIRED)
Tickets should be numbered. The Business Manager should liaise
with the Director to find out the proposed audience layout (e.g. theatre style or tables) so that
tickets can be numbered appropriately.
Pricing policy is the responsibility of the Comittee.
The Programme should include a cast list, and suitable acknowledgement to the backstage crew.
- Front of House
This involves ensuring that the chairs (and tables, if appropriate) are put out and
labelled according to the tickets. Programmes are to be placed on chairs/tables.
The glass in the main door must be blacked out (hardboard black-out panels will be found underneath the stage) for summer productions, to avoid stray light.
A table and chair should be placed in the foyer (with a vase of flowers).
Check lights in the Ladies' toilets are switched on before the start, and are switched off
at the end of, each Production.
Welcome people and show them to their seats. Check tickets, collecting money for any unpaid tickets; a float should be provided.
The Bar manager is responsible for purchasing appropriate quantities
of refreshments for resale. These must be bought from Everards (this is a requirement of the Village Hall lease).
The following procedure is needed:-
Typical quantities (this is based on
purchases for productions in 2012/3, updated in 2015) are as follows:-
- Telephone Everards on 0116 201 4100 and ask for Sales (quote "Newtown Linford Village Hall").
- Give them your order, and agree when to pick it up
- Pick up the purchase from Everards Logistics in Devana Way (on Optima, the new Glenfield Industiral Estate).
At time of writing Everards woudl only sell wine in cases (12 bottles).
- White Wine : 15 bottles
- Red Wine : 15 bottles
these are winter values: in the summer more white, and less red, is suggested. A couple of bottles of rose could be provided.
- Beer (Tiger) : 56 bottles
- Lager (Carling): 24 cans (this is usually silghtly inadequate, but 48 cans is too much)
- Water : (24 small bottles, 50:50 still and sparkling)
- J2O : 48 bottles,
In addition 10 litres of coca-cola and 4 litres of lemonade should be provided.
Other drinks (e.g. tonic water, bitter lemon, orange juice, fruit shoots if a large number of children
are expected) can also be provided at the Bar Manager's discretion.
Spirits are not normally supplied.
The bar manager should provide rubbish bags, a bottle opener, teatowel and a sum of money to act as a float.
At least two Price lists (on a laminated A4 sheet) should be supplied.